Exercise 2.2 Writing Memo Example (Lee)

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Exercise 2.2 Writing Memo

Wonderful international petroleum company

Interoffice Memo


DATE: May 1, 2006

TO: All site service managers

FROM: Zhanfeng Pan (Tim)

Budget coordinator

SUBJECT: MEETING OF COST CONTROL ON THE 8TH MAY

In order to increase competitive advantage, our company will make out series of planning for the future business operation. The meeting of cost control is one of the important parts in our future planning and strategy.

For our businesses, optimal using company’s resources and cost reducing are the keys of our budget control. We will focus on these two keys of discussion in our meeting. Please prepare a seasonal operation summary of your department for this meeting. The operation summary should include the lists of ordinary expenditure & extraordinary expenditure. The schedule and content of this meeting as below:

* Date: May 8, 2006 @10:00 am
* Location: 3 floor boardroom
* Subject: Cost control for company’s future planning and strategy
* Materials: Bring operation summary of your department



I look forward to our May 8 meeting, please prepare your materials and come on time. If you have any questions, you can reach me at 647-888-8888 or through e-mail at timpansz@company.com.


Enclosure